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Vendor Frequently Asked Questions
Click on any question below to display the answer
How much is it to exhibit?
Answer: Table Display Cost Prior to April 30, 2010
ISPE Member Rate
Standard - $1,100
Premium - $1,500
Super Premium - $1,800
Non Member Rate
Standard - $1,300
Premium - $1,700
Super Premium - $2,050
Table Display Cost After April 30, 2010
ISPE Member Rate
Standard - $1,250
Premium - $1,650
Super Premium - $2,000
Non Member Rate
Standard - $1,450
Premium - $1,825
Super Premium - $2,200
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What are the table types?
Answer: 2010 Product Show Table Descriptions
To help you decide what table to purchase, below are the benefits and costs.
Standard Tables:
Free Electricity
2 x 6 foot table
Free attendance for up to 3 company representatives
Listing on website as Exhibitor
Premium Tables:
Free Electricity
2.5 x 6 foot tables located near the bar or the back windows – Color Coded in Blue on the map
Free attendance for up to 3 company representatives
10% discount on Matrix Board and Jumbotron Display
Link on Product Show website to your company’s website
Super Premium Tables:
Free Electricity
2.5 x 6 foot tables in premium location with the stadium field as a backdrop – Color Coded in Red on the map
Free attendance for up to 3 company representatives
20% discount on Matrix Board and Jumbotron Display
Link on Product Show website to your company’s website
Logo displayed on website
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What do exhibiting vendors need to know about set up?
Answer: 1) Tabletop displays are to provide a clear view of all displays in the room and shall not limit or restrict the view of another display.
2) Participation is limited to one firm per table. Distributors may not place multiple products from multiple manufacturers on one table. Each manufacturer must take a separate table.
3) Displays should be confined to the table, with a height limit of 60” above the table. The maximum width of the display shall be 72”.
4) Stand-alone tables may, at the discretion of Event Management, be replaced with a stand-up display providing the display dimensions do not exceed those of the table in length and width and the height does not exceed that of a table plus 60” display.
5) Exhibits should be simple and professionally done. The Boston Chapter of ISPE reserves the right to restrict tabletop exhibits which are objectionable because of size, noise, glaring, flashing lights, etc. The Boston Chapter of ISPE reserves the right to prohibit or evict any exhibitor who, in our opinion, detracts from the overall good of the product show. This includes persons, exhibits, printed matter, or anything that is judged to be objectionable.
6) Exhibits must be staffed at all times during the exhibit schedule. Exhibitors may have no more than 3 representatives at their table at any given time.
7) Exhibitors agree to have all displays set up by 11:00 AM.
8) Exhibitors agree not to dismantle their displays before the end of the show (8:00 PM).
9) No off-site food may be brought into Gillette Stadium.
10) No balloons maybe used within Gillette as part of your exhibit.
11) All exhibit items that are not able to be carried on an escalator must be either shipped to the drayage company or delivered to Gillette loading dock. No vendor will be allowed to enter or drop off at the loading dock if there name has not been supplied on this form.
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Are there any Sponsorship opportunites?
Answer: Yes, exhibiting companies can choose from any of the below sponsorships to enhance their visability. If you have any questions on the sponsorships call the office at 781-647-4773.
Sponsorships:
Gillette Stadium Tours:
5 tickets for $100
10 tickets for $200
15 tickets for $300
20 tickets for $400
Matrix Board Display: $250
Large Color “Jumbotron”: $500
Supply 2000 Attendee Lanyards: Available for one sponsor, with design pre-approval: $1200
Photo booth: Available for one sponsor. logo printed on each photo strip at the bottom. $2500
Advertise on the escalator landing: Available for one sponsor. Place up to an 8' x 8' free standing sign on the escalator landing. $500
Advertise at the front door: Available for two sponsors. Place up to an 8' x 8' free standing sign inside the stadium entrance. $500
Advertise on the exit escalator landing: Available for one sponsor. Place up to an 8' x 8' free standing sign on the escalator landing. $500
Advertising in the Show Guide:
¼ page ad $300 (black and white)
½ page ad $600 (black and white)
Full page ad $1000 (black and white)
Back cover $2500 (full color)
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Cancelation Policy
Answer: All cancellations must be received by the ISPE Boston Area Chapter office prior to September 6, 2010 in writing by email to ISPE@camihq.com or fax to (781) 647-7222. If cancellations are received prior to September 6th, a full refund, minus a $200 handling fee, will be issued. Cancellations made after that date will be charged the full exhibitor fee.
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I am bringing and setting up my own display, do I need to use SER Expo Services
Answer: No, if you don't need your materials shipped or set up for you then you don't need to work with SER. However if you need to have your materials shipped ahead of you, you will have to call them. (508) 757-3397
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I am bringing my own supplies to the Show, however they won't fit up the escalator. How can I get them to the Show floor?
Answer: You can use the Gillette Stadium loading dock and bring your materials up the freight elevator. Contact the ISPE Office at (781) 647-4773 and make sure your name is on the loading dock list. If your name is not on the list you will not be able to use the loading dock.
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I am shipping my materials to SER Expo, the official carrier is UPS. Do I have to use UPS?
Answer: No, you can use whatever carrier you like. However you will need to arrange for your own pick up the night of the Show.
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I would really like to have a waste basket and stool at my table. Where can I get these?
Answer: SER Expo services rents these items. Just call their office at (508) 757-3397 and they will provide you with the order form.
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What are the Matrix Board and Jumbotron Sponsorships?
Answer: Both the Matrix Board and Jumbotron are located inside the football stadium. The Matrix Board can display text only, while the Jumbotron can display your company logo.
Click on the picture below to see the full size image. The image will appear in a new window.
Matrix Board and Jumbotron Screen
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What does Gillette Stadium Clubhouse look like inside?
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Chapter Board of Directors
